FISCAL CLERK

Fiscal Clerk Definition: Under direction of the Finance Director with supervision from the Assistant Finance Director, performs specialized tasks using independent judgment in accordance with established departmental guidelines.
Essential Functions: (Essential functions, as defined under the American with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.
This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class).
Tasks: Maintains master records showing revenue collection, deposits, account status, billing, disbursement, payroll, another information by entering and adjusting data via the department’s computer system.
Prepares, records, and maintains fiscal/financial information, records, files, and documents.
Responsible for the revenue billing and collection process, and monitors account receivables.
; including delinquency collection process.
Implement payment schedules on delinquent accounts according to established guidelines.
Complies encodes and performs check runs for invoices and purchase order payments from the from the City’s various accounts as per the account payable process.
Performs various aspects of payroll administration for active and retired employees.
Provides information and files for annual audit review.
Provides counter and back-up services to coworkers.
Assist the Director and Assistant Director with the preparation of monthly, quarterly, and annual financial statements for state and federal submission.
Performs other related duties as assigned.
Knowledge, Skills, and Other Characteristics: Knowledge of City Code and related manuals.
Knowledge of assigned office documents, forms, rules, procedures, and regulations.
Knowledge of purchase order/accounts payable process.
Knowledge of basic bookkeeping, accounting methods and techniques.
Skill in maintaining basic accounting records and report preparation.
Skill in the application of communication and interpersonal skills as applied to interaction with co-workers, supervisor, and the public, sufficient to exchange or convey information and to receive work direction.
Skill in using initiative and independent judgment while recognizing which matters require the supervisor’s awareness.
Skill in maintaining confidentiality and using discretion when dealing with sensitive matters.
Skill in providing customer service.
Skill in applying computer software applicable to job tasks.
Skill in organizing and prioritizing workload and managing multiple tasks at the same time.
Skill in analyzing facts, exercising sound judgement, and arriving at valid conclusions.
Skill in establishing payment plans and adjusting penalties.
Skill in ensuring that information is properly identified and/pr accurately reported.
Skill in responding with tact, composure, and courtesy when dealing with others.
Material and Equipment: WV State Code Wheeling City Code Computer Various Reports Standard Office Equipment Dept Polices & Procedures Specialized Regulations Mental and Physical Abilities: Mental work efforts involve attention to detail in daily processing of financial records, accounts receivable, accounts payable, and time accounting documents involving independent decision making which could impact the daily accounting activities of the City.
Physical requirements include the ability to sit for extended periods of time while conducting advanced levels of accounting clerical work and moving light (0-25lbs) materials on occasion.
Working Conditions: Work involves a normal office environment.
Qualifications: Experience equivalent to five (5) years of full time, progressively responsible accounting, bookkeeping, or office/customer service work or an associate degree in accounting, business management, or closely related area and two (2) years of full-time experience in related field.
An equivalent combination of experience and education may be substituted for the above qualifications.
FLSA Status: Non-Exempt